Construction & Trades
Keep jobs moving by controlling the paperwork, chasers and finance administration behind every site.
Best fit
General contractors, electrical/plumbing/HVAC firms, fit-out businesses, roofers and subcontractors with several live jobs, operatives or suppliers.
Typical triggers
Multiple live projects; tender wins; growing subcontractor base; invoices held by missing paperwork; owner/project manager buried in admin.
Workstreams
What we run for you.
Each workstream is a documented process with an owner, a queue and an escalation route.
Project administration
Project inbox; action register; meeting-note actions; document naming and filing; deadline reminders; issue routing.
Subcontractor document desk
Insurance/certification checklist; RAMS receipt tracking; expiry reminders; missing-document chase; status matrix.
Timesheet & job-sheet control
Collect; check required fields; log exceptions; chase approvals; create payroll/invoice input pack.
Purchase & supplier administration
PO request routing; invoice-to-PO match prep; delivery-note chase; supplier statement collation; exception register.
Tender & quote support
Opportunity log; document checklist; portal administration; standard evidence library; clarification tracker; submission calendar.
Packages
Construction & Trades packages.
Pricing position: project-risk and document-control premium. Every package includes management, reporting and backup cover.
Project Assist
£449
per month / 40 hours
≈ £11.23 per hour
One project or one admin workflow.
- –One live-project queue
- –Document register
- –Weekly outstanding-actions report
- –Up to 10 field staff as a guide
Contractor Operations
£625
per month / 80 hours
≈ £7.81 per hour
Daily coordination across projects and field paperwork.
- –Up to three workflows
- –Multi-project tracker
- –Backup cover
- –Weekly risk and backlog review
Embedded Project Office
£899
per month / 160 hours
≈ £5.62 per hour
A dedicated remote project administrator.
- –Five+ workflows
- –Supplier and subcontractor chasers
- –Timesheet/document controls
- –Monthly operations review
Project Pod
From£1,499
per month / 320 hours
≈ £4.68 per hour
Two-person support pod for multi-site contractors.
- –Pod lead and coordinator
- –Site/project segmentation
- –Cross-trained continuity
- –Custom control calendar
30-day paid pilot — 20 hours — from £199
A tightly scoped 20-hour paid pilot, setup included. One defined workflow for 30 days — evidence before a larger commitment.
Setup is included in every 20-hour pilot. Standard onboarding is £149 for 40/80-hour plans, £299 for Embedded and £499 for Pods — waived when you choose a 6-month commitment.
Why priced here
- –Project paperwork has more exceptions and dependencies
- –Missing documents, timesheets or PO information can delay invoices and mobilisation
- –More senior coordination and stronger control checks are required
Prices in GBP, exclusive of VAT.
What we measure
- –Documents complete before mobilisation
- –Expired/expiring supplier documents
- –Timesheet exceptions at cut-off
- –Invoice/PO exceptions unresolved
- –Actions overdue by project
- –Tender milestones met
Not included
- ×Technical design, estimating or engineering judgement
- ×RAMS/CDM approval or competent-person duties
- ×Contract/legal interpretation
- ×Payment certification or release
- ×Site attendance unless separately purchased
The payoff
Avoiding one delayed invoice, missed tender milestone or project-manager admin day can materially exceed the monthly fee.
Example setup
What a typical engagement looks like.
Client
Contractor / 8 live projects
Need
Subcontractor documents, timesheets and project action registers.
Technical review and site attendance excluded.
Recommendation
Embedded Project Office, 160h
£899 / month
Prices in GBP, exclusive of VAT.